RFP specialist

Every proposal. A war room.

You invest 200 hours in a proposal that gets rejected if you forget a signature. Xpert6 gives you the content library, multi-contributor portal and compliance checking to win more often.

The proposal specialist's reality

Every proposal is a chaotic sprint.

You turn 200-page specifications into winning proposals. But your tools aren't built to orchestrate 15 contributors under the pressure of an immovable deadline.

Every proposal starts from scratch

No database of CVs, reference projects and reusable methodologies. Each proposal is rebuilt by hand. 200 hours wasted per year on content already written.

15 contributors, 15 Word files

Inconsistent fonts, varying margins, different headers. Assembly and formatting alone take 4 to 8 hours per proposal. And versions multiply by email.

Compliance checked from memory

A forgotten addendum, an expired attestation, an unsigned form: automatic rejection. A month of work lost for an administrative oversight on page 47.

Before / After

Chaotic sprint or structured process?

The specialist without Xpert6

Go/no-go analysis is gut-based. No historical data on win rates by RFP type or contracting authority.

Contributors send their sections by email. 15 Word file versions. The consultant assembles and reformats for 8 hours.

Compliance checking is manual. Addenda are tracked in an Excel file. The risk of rejection is constant.

Post-decision debriefs aren't documented. Lessons aren't learned. Each proposal starts from the same base.

The specialist with Xpert6

Cortex analyzes the specifications and produces a decision sheet: criteria, strengths, likely competitors, win probability. Informed go/no-go.

Each contributor has assigned tasks in Xpert6 with deadlines. Direct upload to the portal. Automatic reminders. Real-time dashboard.

Cortex extracts eligibility requirements and generates a compliance checklist. Automatic alerts at D-3 when an item is missing.

Top-scoring sections are marked as reusable in Cortex. Win rate is tracked by RFP category and contracting authority.

Built for proposals

The infrastructure that transforms your win rate.

Every module is built for the RFP specialist who wants to capitalize on every proposal and never start from scratch again.

Reusable content library

Standardized CVs, reference project sheets, modular methodology sections, standard plans. Cortex suggests the most relevant content based on the specifications.

Multi-contributor portal

Each contributor sees only their assigned sections. Direct upload, real-time status, automatic reminders at D-7, D-3 and D-1.

Compliance checker

Automatic extraction of specification requirements. Addenda tracking. Attestation and expiry date verification. 'Rejection risk' alert.

Intelligent go/no-go analysis

Cortex evaluates the specifications and produces a decision sheet: criteria, estimated score, likely competitors, required investment, win probability.

Scoring strategy

Evaluation criteria analysis and proposal strategy building. Cortex suggests positioning based on previous winning proposals.

Performance analytics

Win rate by RFP type, contracting authority and consortium partner. Documented debriefs. Every proposal enriches institutional memory.

Start your next proposal

Three steps. A mastered process.

Import the specifications

Cortex analyzes the document and generates the go/no-go sheet, compliance checklist and recommended production schedule.

Assemble your team

Invite contributors to the portal. Each receives their tasks, deadlines and targeted access to relevant documents.

Submit with confidence

Cortex verifies final compliance. All forms, addenda and signatures are validated. You submit without risk of oversight.

12-day free trial

Ready to win more proposals?

12-day free trial. 2 licences included. No credit card. Your proposal war room is ready in 30 minutes.

Start my free trial

Free trial, no commitment. 30-day money-back on first subscription. 90-day Triple Impact Guarantee on annual or 24-month plan.

Use case

RFP management

Engineering, IT, construction, professional services.