Your practice management platform. Three paths. Only one makes sense.
Your practice management platform. Three paths. Only one makes sense.
From prospecting new clients to delivering engagements, you need an integrated system. Build it yourself, hire a development firm, or choose a ready-made platform: here are the real costs.
Compare before you choose.
Managing your practice end-to-end requires a client portal, engagement management, billing, reports, and prospecting. How do you get there?
Build it yourself with AI
$200 - $400/month in AI tools
Direct costs only
AI subscriptions (ChatGPT, Cursor, Claude), cloud hosting, domain, SSL certificates.
Opportunity cost
~$12,000/month
15-20 h/week x $150/h billable rate. Every hour spent developing is an hour pulled from delivering engagements and prospecting new clients.
After 1 year
~$150,000
$12,000 x 12 months + ~$6,000 in tools
After 3 years
~$450,000
~$150,000 x 3 years
- AI makes development tempting, but assembling micro-apps into an integrated system takes months
- Every hour spent coding is an hour not billed to clients and not invested in prospecting
- Homemade apps rarely meet cybersecurity requirements (encryption, compliance, authentication)
- When a tool breaks or an API changes, you are the IT department
Tempting on paper. The real cost is in lost time.
Hire a development firm to build it
$25,000 - $75,000 to start
$3,000 - $8,000/month in maintenance
Average rates from software development firms for a custom project including client portal, engagement management, and billing.
Opportunity cost
5 - 10 h/month in management
Writing specifications, validating deliverables, communicating with the firm, acceptance testing. Capital tied up in the project instead of invested in business development.
After 1 year
$100,000 - $170,000
Initial project + 12 months maintenance + 1-2 major updates
After 3 years
$250,000 - $450,000
Initial project + 36 months maintenance + 4-6 major updates
- Major upfront investment before you even have a first engagement in the system
- Total dependency on a single developer or a single firm
- Every new feature is an additional project at $5,000 - $15,000
- Complex maintenance: security patches, updates, and bugs are all on you
Custom solution, but endless dependency and costs.
Xpert6
Starting at $180/month per licence
All included. Zero surprises.
Firme plan (15 licences), 24-month commitment, launch pricing. Includes all updates, maintenance, and technical support.
Opportunity cost
None
Zero development time, zero technical management, zero maintenance. 100% of your time stays on delivering engagements and prospecting.
After 1 year
$2,160 per licence
$180 x 12 months
After 3 years
$6,480 per licence
$180 x 36 months
- Complete platform: prospecting, engagement management, client portal, billing, reports
- Built by consultants, for consultants. Ready in 30 minutes.
- Security, updates, and maintenance fully handled by Cogni6
- Your time stays invested in delivering engagements and business development
Your practice, managed end-to-end, without compromise.
The real numbers. No gray area.
Monthly cost
Initial investment
Opportunity cost
Time to go live
Cybersecurity and compliance
New features
Dependency
Impact on your practice
From prospecting to delivery. Everything is covered.
Xpert6 covers the full cycle of your consulting practice. You manage your clients, we manage the platform.
Client prospecting and nurturing
Track your prospects, nurture the relationship, and convert them into engagements. Your sales pipeline in the same system as your deliverables.
White-label client portal
Your logo, your colors, your domain. Your clients access their space 24/7 with the experience of a major firm, without the IT team.
Integrated engagement management
From the initial proposal to the final deliverable: track every engagement, every milestone, every hour in a centralized system.
Automated billing and reports
Recurring billing, automatically generated engagement reports. Zero time wasted on administration.
Built-in security and compliance
Encryption, authentication, security audits. Your data and your clients' data are protected without you having to think about it.
Automatic updates
Every platform improvement is deployed seamlessly. You always benefit from the latest version, without any effort.
Three steps. Zero complexity.
Start your trial
Create your account in 2 minutes. Set up your brand, colors, and domain. No credit card required.
Import your engagements and clients
Add your clients and current engagements. They get instant access to their personalized professional portal.
Manage your practice, not the technology
Prospecting, delivery, billing, reports: everything in one place. Updates and maintenance are our business.
The real cost. Month by month.
Cumulative costs including opportunity cost (unbilled time). Based on a $150/h billable rate.
Starting at $180 per month per licence*. Less than an hour of your time.
*Firm plan, 24-month commitment.
Compare: starting at $180/month per licence for a complete practice management platform, or months of tinkering and tens of thousands of dollars in development. The math is simple.
Free trial, no commitment. 30 refundable days on the first subscription. 90-day Triple Impact Guarantee on annual or 24-month plans.
